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This service for handling recruitments and simplifying the recruitment process (the "Service") is powered by Teamtailor on behalf of Epidemic Sound ("Controller", “we”, “our”, “us”). As a Controller, Epidemic Sound is responsible to ensure we use your personal data in compliance with applicable privacy and data protection laws (primarily the General Data Protection Regulation (EU) 2016/679, the “GDPR”) and to protect your personal data accordingly.
We primarily collect personal data directly from Users, typically when a User;
The categories of personal data we collect through the Service are limited to what is relevant for our recruitment processes, such as name, contact details, curriculum vitae (CV), and our initial correspondence with each User or candidate. If you are accepted and agree to further steps in our recruitment process, interview notes, comments and dialogue between people involved in the process will be added as well. We also collect and process information by use of social media, public searches, own or third-party cookies and other follow-up tools.
The overall reason we collect and process personal data through the Service is to manage the steps of our recruitment process, such as to:
The activities carried out are based on our legitimate interests to reach out to and ensure we match with the right candidates as well as to simplify and facilitate recruitment. Reference checks are carried out as a step of the recruitment process based on each User's or candidate's request.
Provided that we have obtained your consent, we may also retain your personal data in our candidate database for the purposes of future recruitments. You may withdraw your consent at any time by contacting us by using the contact details listed in Section 10 below
We review our storage of personal data on a regular basis, in order to delete or anonymize data when it is no longer necessary to keep for the purposes it was collected.
In the context of our recruitment process, we normally store personal data relating to a User for up to one (1) year, unless the User confirms they consent to us keeping their candidate profile in our candidate database for longer. We may also store personal data for longer, normally up to two (2) years, in the event of a potential discrimination claim.
If you as a User wish not to have your personal data processed for this purpose (future recruitment), you may at any time choose to delete your user profile and all information related to your application. You may also contact us using the contact details in Section 10 below.
To use the Services and in order for us to carry out parts of our recruitment process, the personal data of Users might need to be shared with the third parties such as:
We are responsible for only transfer Users’ personal data to third parties subject to applicable data protection laws. We carefully choose partners to ensure that the User’s personal data is processed and protected accordingly, such as the following; Teamtailor, who supplies the Service, server and hosting companies, e-mail reference companies, information-sourcing companies and other companies with regards to supplying the Service.
There are a number of rights that you may be entitled to exercise in relation to us when we process your personal data. Below, you find a summary of what these rights involve and when they may apply. If you want to know more or wish to make a request in order to exercise your rights, you are welcome to email us at firstname.lastname@example.org. We kindly ask you to note that there may be limitations to your rights and that we may have to take steps to be able to fulfill them correctly, e.g. to confirm your identity and to ensure we continue to respect the rights of others
Your rights and when they may apply:
Right to lodge a complaint with a supervisory authority. You have the right to lodge a complaint to a supervisory authority. In Sweden, this is the Swedish Authority for Privacy Protection (Sw. Integritetsskyddsmyndigheten). Before you lodge a complaint with the supervisory authority, you are of course always welcome to contact us with any concerns or complaints. The easiest way to do so is to reach out via email at email@example.com
For questions and further information about how we use and protect your personal data - or to contact us in other matters - please reach out to: firstname.lastname@example.org
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